Different Types of Roles in Power BI

In this blog we are going to study about different roles in Power BI. Power BI Roles are important when it comes to Power BI Service. Let's study that in our blog.

Roles In Power BI

Workspaces are areas where you may collaborate with colleagues and develop dashboards, reports, datasets, and paginated reports. This page explains the many roles in the new workspaces and what each role may accomplish. Roles allow you to control who has access to what in the new workspaces, allowing teams to cooperate. You can now assign roles to individuals and user groups, such as security groups, Microsoft 365 groups, and distribution lists, using new workspaces. A user group's whole membership takes on the role you've designated. If a user belongs to multiple user groups, the roles they're allocated provide them the highest level of permission. When you nest user groups, all of the users within them have authorization. Except for viewing and interacting, all of these features require a Power BI Pro or Premium Per User (PPU) license.

Different Types Of Roles In Power BI

Four roles are available:

Viewer: The Viewer role gives you read-only access to workspace elements. Consumers of reports and dashboards with reading access can not only view but also interact with visuals. Interaction does not imply a visual change. If the workspace is in Premium mode, users in this view do not need a Pro License to access reports. A-Pro License is required if you don't want to use premium material.

Contributor: This job has access to reports and dashboards and can interact with them. This job also can create, edit, copy, and delete workspace items, as well as publish reports, schedule refreshes, and adjust gateways.

Member:  This role has access to reports and dashboards and can interact with them. This job also can create, edit, copy, and delete workspace items, as well as publish reports, schedule refreshes, and adjust gateways. Finally, users of this position can use the service to create dashboards, share items, allow others to reshare items, publish or republish content, and create an APP. This job can also add other users to the role of viewer or contributor.

Admin: This job can do all of the duties listed above, as well as add and remove all users, including other Admins.

Capability	Admin	Member	Contributor	Viewer
Update and delete the workspace.
Add/remove people, including other admins.
Allow Contributors to update the app for the workspace
Add members or others with lower permissions.
Publish, unpublish, and change permissions for an app
Update an app.
Share an item or share an app.2
Allow others to reshare items.2
Feature apps on colleagues' Home
Manage dataset permissions.
Feature dashboards and reports on colleagues' Home
Create, edit, and delete content, such as reports, in the workspace.
Publish reports to the workspace, and delete content.
Create a report in another workspace based on a dataset in this workspace
Copy a report.
Create goals based on a dataset in the workspace.
Schedule data refresh via the on-premises gateway.
Modify gateway connection settings.
View and interact with an item.
Read data stored in workspace dataflows

• If the workspace Admin delegated this privilege to contributors, they can update the app linked with the workspace. They can't, however, create a new app or change who has access to it.
• If they have Re-share access, Contributors and Viewers can also share objects in a workspace.
• You require Build permission for the dataset to copy a report to another workspace and to build a report in another workspace based on a dataset in this workspace. If you have at least the Contributor position, you have Build permission for datasets in the original workspace because of your workspace role. For further information, see Copy reports from other workspaces.
• 4 Keep in mind that permissions on the gateway are also required. Those permissions are controlled separately from workspace roles and permissions. For more information, see Manage an on-premises gateway.
• 5 You can view and interact with objects in the Power BI service even if you don't have a Power BI Pro license if the items are in a Premium workspace.